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| HUGE in Stockholm seeks Administrative Coordinator |
| Av: Jessica Natches | 14/04/2010 klockan 18:14 |
We are looking for an Administrative Coordinator who can provide administrative support to key team members at HUGE in Stockholm as we expand our European operations. The qualified candidate will have a positive, flexible, can-do attitude and exercise consistent professionalism.
This role will require the ability to multi-task, solve problems, and remain calm and focused while juggling a number of ongoing projects, meeting each need quickly yet in a personalized fashion. You must think beyond the apparent request to discover the root cause issue of the concern and be able to work within the organization to solve it appropriately. This position provides an excellent platform to demonstrate the ability to handle a number of projects at once, provide on-the-spot problem solving, relationship management and building, working with remote support efficiently and proactively while adding a level of insight to other needs which may arise out of current or future projects/challenges. The population of the office and capability leads and teams in other offices, specifically the Brooklyn Head Office, will rely on this role as a “go to” person, problem solver and general contact.
KEY RESPONSIBILITIES:
• Admin support for Partners/Group Directors/Senior Managers
• Manage Outlook calendars and handle all scheduling matters: schedule appointments and meetings, coordinate and update any meeting request changes that occur during the day.
• Process expense reports and manage incoming bills and statements related to expense report processing. Experience with the Concur expense reporting system preferred
• Coordinate travel arrangements and detailed itineraries for domestic and international travel requirements
• Provide the needed administrative support to ensure effective and efficient meetings; prepare agendas and issue meeting minutes when required; gather and organize meeting materials in advance
• Assist with projects as needed, including data analysis and reports, spreadsheets, presentations, event planning and preparation, etc. Handle independent projects and other duties as assigned
• Order and set up meals for client/internal meetings as required
• Provide local area information to the staff as needed
• Liaise with the Brooklyn Head Office and its staff members
• Ability to use all conference room equipment and provide support to those using these tools. Must be able to apply basic troubleshooting skills
• Conduct office sweeps several times daily to pick up any garbage/misc items out of place, check conference room supplies and order when necessary
• Maintain a clean and working kitchen (dish washer load/unload, garbage changes, maintain a clean and sanitary area for food, clean out fridge weekly and restock, ensure all appliances are in clear and working order)
• Check printer room for supplies at least twice daily - ensure all stationary, paper, shipping and binding supplies are ready and stocked. Clean up misc papers/items as needed
• Check fax several times daily and deliver faxes to relevant parties accordingly
• Support office manager in preparation/clean up after events
• Report any broken or mal-functioning items to the appropriate people via the correct channels
• Assist with new employee on-boarding.
REQUIREMENTS/QUALIFICATIONS:
• Organized and able to handle multiple tasks in a fast paced environment
• Demonstrate strong verbal, interpersonal, and written communication skills
• Display a professional, detail-oriented and proactive approach
• Demonstrate strong task and relationship management skills
• Excellent MS Outlook skills and calendar management
• Good computer skills with proficiency in Word, Excel, and PowerPoint
• Ability to work independently and adapt to new situations
• Proficiency in or demonstrates capability to quickly learn the tools of the position
• Knowledge of office supplies and materials
• Minimum 3 years business experience, preferably in a professional services, consultancy or agency environment
• A high degree of professionalism and a commitment to excellence are required
• Excellent phone manner and cheerful attitude a must
• Must be able to handle matters of a confidential nature with the utmost professionalism and discretion.
• Associate or BA/BS Degree preferred
• Local area candidates preferred
To apply please go to http://www.jobvite.com/j/?aj=oJliVfw1&;s=INTERAKT.NU and submit a resume.
HUGE is an equal opportunity employer (EOE). We strongly support diversity in the workforce.
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Jessica Natches svarade 14/04/2010 klockan 18:15 |
| This position is in Stockholm, Sweden, not in London. Thank you. |
Kjell svarade 14/04/2010 klockan 18:40 |
Should this be taken as a compliment or an insult? ;-)
This is a forum for Interaction Designers, and yes, we do need to exercise professionalism and discretion from time to time in our line of work. |
Jessica svarade 14/04/2010 klockan 19:28 |
| My apologies, I have also posted on this forum for interaction designers as well, and will do so again in the future. If this is not appropriate, I am happy to remove the posting. Or, if anyone may know someone looking for this type of a role, I am happy to talk with them. |
Sara svarade 15/04/2010 klockan 10:45 |
| Vad gör ett sekreterarjobb här!? |
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Forumet är inte längre aktivt.
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